Participate

Host Programming: Those who own or have access to venue space in Port Chester may host programming during the festival at their location. If approved, the venue will be listed on the event map.

Organize an Event: Organizations and members of the community without a venue space are welcome to propose programming that they would like to lead during the festival. Proposed programming does not need to have a venue already confirmed, but it is strongly recommended that organizers make an effort to find a venue space, with assistance from PCAC. Space is limited and proposals submitted earlier have a better chance of being provided a venue. Those offering programming must bring enough volunteers/staff needed to facilitate their own programming. Programs must be free and open to the public.

Businesses and local restaurants are invited to participate in the festival! This may include running a food truck or sample booth at a participating location, or offering a special festival menu or discount to attendees at their own space during the day. Vendors will be listed on the event map. We would love to help local businesses and restaurants get noticed by visitors, and are happy to discuss different ways to participate!

Please keep in mind Westchester County Vendor requirements:

1)     Mobile Food Unit Permit: for any food served from a truck. Permit must be presented to the festival organizers in advance and must be displayed during the festival.

2) Caterer Permit: A vendor working out of a commercial kitchen that would then either cook or finish the foods at the festival location. Permit must be presented to the festival organizers in advance and must be displayed during the festival.

3)Temporary Food Service Permit: Can be obtained by anyone.  No home-processed foods can be used.  Left overs cannot be resold or reused. Permit must be presented to the festival organizers in advance and must be displayed during the festival.

4) NYS Department of Agriculture and Markets Home Processor License: For vendors serving food products prepared in a home-based kitchen. The vendor would not be able to perform any type of food service process at the event as all items must be processed and packaged at the home kitchen listed on the license.  If the vendor maintains a New York State Agriculture 20C license and will not be performing any additional food service processes at the event then they would not be required to have a temporary food service permit issued by this department. More info at https://agriculture.ny.gov/food-safety/home-processing

Some of the participating art spaces will be able to host individual artist tables. Artists must live or work in Port Chester, or have another strong connection to the Village. There is no fee for artists to participate. Space will be arranged for artists as submissions are received, but space is limited.

If given a space, artists are required to provide their own display equipment (tables/easels/pedestals). If the artist would like to sell art during the festival, they are required to process their own sales and will keep full commission from sales of their artwork.

Only applications that provide examples of the artist's work will be reviewed. Samples made available either via the artist's website, social media page, or a link to a viewable folder of images are required.

Businesses and organizations can get involved by sponsoring the arts crawl and by promoting the event to our community. Sponsors will be mentioned on promotional materials. Please reach out via the contact form on this page for more information about sponsorship levels.

If you are unable to sponsor the event, we hope you can support the event by hanging up event posters at your location and by sharing information through social media.

There are a number of ways to make an impact and get involved as an individual:

Event Facilitation: Those interested in helping to run programming on crawl day may be asked to guide attendees at venues, stamp raffle cards, help with event set-up/tear-down, assist children in crafts workshops and other activities, and/or supervise younger volunteers.

Sponsor Development: Help our team share information with local businesses to initiate or renew sponsorships. This can be via email, phone, or in-person, depending on the volunteer's availability. Additional sourcing of potential sponsors is appreciated.

Marketing and Distribution: Help create social media content or mount flyers & banners in public spaces at their designated locations in the weeks leading up to the event.